How you write emails may benefit or pull back your career.
Julie Sweet is CEO of a $16 billion business, Accenture’s North America. She supervises more than 50,000 workers. She says the way you write emails can hurt your career.
She is knowledgeable about the important skills in the business world.
Sweet says investing on excellent communication skills both face-to-face and in writing like using email would be the best investment for a professional.
She also says that people underestimate the significance of investing communication skills which is key to career progress.
Bosses always know whether their employees communicate well or not.
Sweet says that she herself practices every year to improve her communication skills. She tells an employee who write succinct and to the point emails are valued and others who don’t may lose their career prospects.
Follow these recommendations to make your communication skills better:
While speaking, stand up or sit up straight
Don’t speak in a higher tone or quickly
To organize your thoughts, take notes before speaking so as
Keep the message to the point when you write an email,
Lots of employees don’t get a formal email writing training because it is the same as with face to face communication in person, isn’t it?
Do you believe how you write emails may benefit or pull back your career?
We are listing some suggestions which career experts shared about it.
- Don’t spread rumors
Experts tell that if you gossip via mail it may create the grounds for termination as well as being amateurish. Your email shouldn’t contain any bad ideas about others in the company or the company itself. If you don’t folow this advice you may be shocked how fast it spreads.
- Don’t digress
The most significant message should be on top because time is crucial so get to the point when you are writing business mails.
For this, you should write a draft and edit it. Emails shouldn’t be longer than one or two paragraphs which may be too much and tiring for the receiver.
- No personal business
In office your time is the company’s property. Do not do private business with the email of the firm you work for. This is both wrong and can get you in trouble.
- Don’t criticize
You should avoid criticizing other people in emails especially in group mails. These emotional interpersonal problems and issues should be resolved face-to-face.
Experts advice using a rule called the “the headline rule”. If your mail was the headline of the newspapers of the following day, how would you feel? Good or Bad? If you’re saying bad, consider hitting the send button!
- When you’re sentimental, not send email.
Experts advice you control your psychological state before sending mails. Anger peaks may cause unwanted results and unintended messages if you send emails when you’re emotional. When you feel frustrated, tired or hungry, Please shouldn’t send your emails.
You can regain your solid mental state by getting away from your desk or having some fresh air or walking.
- No jokes on work emails
Jokes can cause misunderstandings via email. Rachel Beohm coach and trainer at FORTE, a non-verbal communication coaching company says there are definite sorts of messages which do not translate well in mails. With lack of eye contact and gestures and voice tone, sarcasm may be misinterpreted.
You also shouldn’t write anything offensive against a person’s religion, ethnicity, or sexual orientation, gender, he says. These could cause legal issues and make you lose your job.